Valerie and I attended the excellent Repository Fringe 2018 at the start of the month and hosted a short update session on GDPR.
We had some excellent contributions from the discussion groups and, although there were a couple of technology hiccups, it was great to hear so many people chatting about the impact of GDPR, the roles of libraries and research staff, systems changes, and some of the definitions and terms surrounding GDPR.
You can find the google doc that we created to record the session here
The next meeting of the OA Scotland Group will take place in Aberdeen on the 17th of September. You can book your place via Eventbrite. https://www.eventbrite.co.uk/e/open-access-scotland-working-group-tickets-46927002929
Thanks to our wonderful community we are receiving some great suggestions for the September meeting agenda.
- REF Open Access Exceptions.
- IEEE (https://www.ieee.org/), offer to talk about their open access offerings and invite suggestions from the community.
- Text and Data mining (OpenMinted –http://openminted.eu/about/ ) – what is it and how is it relevant to the Open Access Scotland Community?
We have also had some new suggestions coming through including:
- A brief talk from The Publishing Trap around copyright literacy
- A discussion on Hybrid Gold open access payments, and
- A brief update on the REF audit document
If anyone would like talk on these subjects or if you are in support of the addition to the agenda please let me know by email (email@example.com). Also if you have any other agenda items that you would like to see covered in September please get in touch.
The OA Scotland Working Group will be providing some more information on GDPR at Repository Fringe 2018, 2-3 July 2018, at The Royal Society of Edinburgh. A full programme of events can be found at http://libraryblogs.is.ed.ac.uk/repofringe18/programme/ and you can book a place at https://www.epay.ed.ac.uk/conferences-and-events/information-services/information-services-events/repository-fringe-2018
To help you prepare for GDPR we have produced a summary of how GDPR may influence research and researchers in Universities.
The EU General Data Protection Regulation (GDPR) will come into force, in just a few days time, on 25 May 2018. The UK Data Protection Bill is passing through parliament and reached the third reading at the House of Commons on the 9th of May. The UK’s intention to leave Europe will not affect the enforcement of GDPR.
GDPR applies to personal data held by organisations – i.e. any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is one who can be identified, directly or indirectly through, for example, a name, identification number, location data, an online identifier to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identify of that natural person.
GDPR gives more control to individuals over their personal data and increases transparency on data collection and handling of personal data. Under GDPR, organisations, such as Universities, will have to show how they meet data protection standards and keep records of decisions made on processing of personal data.
For researchers who work with personal data there are a number of areas to consider:
- understanding individuals rights,
- carrying out data protection impact assessments,
- improving safeguards for personal data,
- understanding the legal basis for processing personal data,
- reviewing transfers of data to 3rdparties and non-European countries, and
- reporting data breaches.
Continue reading “GDPR and UK Data Protection Bill”
This recently released pre-print “Evidence of Open Access of scientific publications in Google Scholar: a large-scale analysis” includes the figure below for Open Access and Free Availability (FA) levels for documents published in 2014 by researchers in countries with high output (>1% of the total number of publications accounted for).
Even accounting for a complex OA monitoring strategy based on Google Scholar, the figures for Scotland — which the WoS affiliation scheme processes separately from the rest of the UK — are quite remarkable. Considering that this stats pre-date the HEFCE policy, it’s not difficult to imagine that the percentage for openly available outputs should significantly increase in subsequent years — esp for Green OA.
Given the rather loose definition of Free Availability (FA) used in the pre-print — including sources such as ResearchGate — the key column to look at would be %OA Total. Just three entries feature levels above 50% OA in this column, with Scotland leading the pack.
The comment across the Schol Comms team over here goes “It seems completely alien to be typing the words “Scotland” and “wins” within the same sentence!”
Thank you to everyone who joined us last week to find out more about the General Data Protection Regulations (GDPR) and to engage in valuable discussions.
The session, including the presentation and list of resources, is documented here
Some of the key actions that came out of the meeting were
· Create shared documentation for GDPR, including checklists, privacy notices and templates
· Collaborate and share best practice hints and tips
· Follow up the event with an update at the next Open Access Scotland Working group
An outline document has been created for you to start sharing best practice and documentation, and we look forward to seeing the resources that are contributed. You can access it here
We will be providing an update on GDPR at the next Open Access Scotland Working Group on the 19th of March.
Thanks to everyone who took part last week
Research Information Officer
Research and Innovation
The University of Aberdeen
There was a discussion point raised at the Open Access Scotland working group (https://oascotland.wordpress.com/) in September, to consider the new General Data Protection Regulations (GDPR) and Open Research. In response to this Valerie and I have set up a meeting on 31 January 2018, at the university of Glasgow.
Focusing on implications for practitioners working on open research (articles, data etc.), the GDPR session will offer some insights into how GDPR may affect Higher Education Institutions and how HEI’s can prepare for GDPR.
11:00-12:30 Presentation on GDPR
12:30-13:00 Available Resources and steps to compliance
13:45-14:45 Brainstorming sessions
14:45-15:30 Knowledge sharing and actions
If you would like to join this GDPR discussion please sign up at https://www.eventbrite.co.uk/e/open-access-scotland-group-general-data-protection-regulations-gdpr-tickets-39610171088
The venue can accommodate approximately 40 people so we kindly ask for just one representative from each institution, once we have an idea of attendance we will invite more people to join us.
If you are not able to join us, but have questions around GDPR please drop me an email. We will discuss various questions on the day and provide a summary of the meeting as soon as possible after the 31st of January.
Results of a quick poll to see if there was preference to stick with publication date or change to acceptance date.
Some interesting observations including:
- Both acceptance and publication date can be unclear
- It can be a long time from acceptance to publication date
- Preference to retain act on acceptance message regardless on what HEFCE decide for absolute deposit deadline
- AAM is available at point of acceptance but less easy to obtain later especially if publication comes some time later
- Concern that decision on portability could affect how and when researchers act